Large invoices with many line items, such as our transport invoices, on which flexible energy surcharges are also levied, are still manual work. Due to the energy surcharges, the amounts do not match. And such an invoice is 4 pages long. That remains work-intensive.
But goods invoices are well recognised, which is already a huge benefit.
We use Scansys for our overhead invoices. These are scanned directly into our Exact accounting software. Scansys does the same thing but is not learning. Scansys is then quite rigid compared to Kofax. Kofax keeps getting better because it is a learning system. If you invest some time and effort in this, it will yield a lot of benefits.
How did the implementation go?
We are amazed that it is going so well. From the beginning. The implementation went very smoothly. I am very positive about that. A few things didn’t immediately go well, but that was handled well.
And in the beginning I had that something had to be redone twice. But that’s all.
Do you have any tips?
It is useful to start from the new financial year. By numbering. This way the old numbering can be phased out. And you don’t have to work with two different numbers together.
Are there any other benefits?
It is a great advantage that Kofax is in the Cloud. You never need to download updates. That goes automatically. And the fact that we can work anywhere with this system ensures continuity.
If I had to rate it from 1 to 10, I’d give it a solid 9.