In conversation with Marcel Luiten of Feed & Food about our scan & recognize module from Kofax

In conversation with Marcel Luiten of Feed & Food about our scan & recognize module from Kofax

Since January 2022, Feed & Food Group in Zeist has taken the Qbil-Trade / Kofax scan & recognize module into use. We spoke to Marcel Luiten of the finance department of Feed & Food about his experiences with this module.

We can no longer do without

What was the reason for your organization to want to make this optimization step?

Previously, our invoices were provided with barcode stickers, after which we could scan the invoices to Qbil-Trade. That was a laborious process: first print all invoices, stick the stickers and then scan to Qbil-Trade. Now with the Kofax module that is no longer necessary. You don’t have to prepare anything with Kofax.

It’s like we’ve been working with it for years, but we’ve only been live since January. That’s not even a year. But we can no longer do without it.

What is the biggest benefit for you?

Those barcode stickers had to be pasted at the office. We still work hybrid. So half at the office, half from home. The big advantage is that y ou can now work with this system from any location. So even when I work from home, I can book and process our purchase invoices. Ideal.

With the scan & recognize solution from Kofax you do need an extra monitor. That is really a must. At home I use my notebook and another large screen. At the office I have three screens. Two large and one smaller screen so that I can still check my e-mail in between.

Does Kofax save you time?

It saves time, but you still have to check your invoices. That doesn’t go away. We do that in advance. So invoices about which there are questions remain unanswered. You don’t include them in the process yet. And that’s really important because a wrong booking is a lot of work to fix. The process itself is a time saver. Kofax recognizes the invoices, but you have to help the system, especially in the beginning, to learn to recognize the invoices. It’s getting better and better.

The fact that we can work anywhere with this system ensures continuity.

Large invoices with many line items, such as our transport invoices, on which flexible energy surcharges are also levied, are still manual work. Due to the energy surcharges, the amounts do not match. And such an invoice is 4 pages long. That remains  work-intensive. 

But goods invoices are well recognised, which is already a huge benefit.

We use Scansys for our overhead invoices. These are scanned directly into our Exact accounting software. Scansys does the same thing but is not learning. Scansys is then quite rigid compared to Kofax. Kofax keeps getting better because it is a learning system. If you invest some time and effort in this, it will yield a lot of benefits.

How did the implementation go?

We are amazed that it is going so well. From the beginning. The implementation went very smoothly. I am very positive about that. A few things didn’t immediately go well, but that was handled well.
And in the beginning I had that something had to be redone twice. But that’s all.

Do you have any tips?

It is useful to start from the new financial year. By numbering. This way the old numbering can be phased out. And you don’t have to work with two different numbers together.

Are there any other benefits?

It is a great advantage that Kofax is in the Cloud. You never need to download updates. That goes automatically. And the fact that we can work anywhere with this system ensures continuity.

If I had to rate it from 1 to 10, I’d give it a solid 9.

 

Curious about our Qbil-Trade & Kofax AP Essentials module?

Please contact our sales or support department. Mail to info@qbil.nl or call us on +31 (0)318 50 20 26

Qbil-Trade Knowledge Base

Qbil-Trade Knowledge Base

Manuals, frequently asked questions and tip & tricks for using Qbil-Trade.

For all your questions you can now consult our knowledge base. From onboarding and troubleshooting to general instruction and support questions. You can find the knowledge base in the settings menu (the three-dotted menu or also called kebab menu) at the top right of Qbil-Trade.

The Knowledge base is currently divided into three sections:

  • Getting started
  • FAQ
  • Tips & Tricks

The broad lines of the software have now been described and that is why we have decided to put the knowledge base live now. In the meantime, we will continue to complete and expand the knowledge base.

The knowledge base is currently only available in English. Translations into Dutch, German, French & Spanish will follow as soon as possible.

Tip: translate the page via your Google Chrome browser:

You can have the Knowledge base pages translated in the Google Chrome web browser.

  • Make sure to open the Knowledge page via your Google Chrome browser
  • Click Translate at the top (see image below)
  • Chrome now translates the web page once.

Marketplace for dairy ingredients

Marketplace for dairy ingredients

ACCELERATE YOUR TRADE with the Qbil-Trade Dairy Market Place.

A marketplace within our Qbil-Trade software that brings dairy buyers and sellers together. Exclusively for Qbil Software customers.

Qbil-Trade Dairy Market place is mainly characterized by its low-threshold character. You can easily place an advertisement. Think of quickly offering a lot or putting out a question. It doesn’t get faster and easier than with the Dairy marketplace from Qbil-Trade.

Interested? Or do you want to receive our brochure? Call or email us: +31 (0) 318 502026 or info@qbil.nl

Closure during holidays

Closure during holidays

We are limited available or closed during the upcoming (Dutch) holidays.

Second Easter Day Monday 18 April closed
King’s Day Wednesday 27 April closed
Ascension Day Thursday 26 May closed
day after Ascension Day Friday 27 May limited available*
Pentecost/White Monday Monday 06 June closed

*) On these days we are only available for emergency situations; the less urgent matters will be picked up again the next working day.

If you encounter problems that require immediate attention you can email us at support@qbil.nl.This e-mail inbox will be monitored during office hours. Please add to the subject of the e-mail the wording ‘URGENT’ so that it is clear that it needs to be picked up immediately.

Office in Alkmaar

Office in Alkmaar

Since December we also have an office in Alkmaar. Mark and sometimes a colleague from Veenendaal work from here. Some of our clients are located in the west of the country, so this base is very convenient. Are you by any chance nearby? Feel free to come by! The coffee is ready.

Address:

Qbil Software | De Kaaz
Marterkoog 7b
1822 BK Alkmaar