Adjust field names in Qbil-Trade

Adjust field names in Qbil-Trade

Adjust field names in Qbil-Trade

A question we regularly received was to change certain field names to a customer-specific description. Until now this was not possible. But from now on Administrators have the option to edit or rename field names.

Click in the top right menu of Qbil-Trade and then on “Translation” and you will enter the screen with all field names and translations.

Here you can change the field names to your own specific wishes!

Quickly amortize residual quantities

Quickly amortize residual quantities

Quickly amortize residual quantities

Sometimes a small residual amount is left on a contract. To amortize this quantity, you previously had to enter the contract and amortize the remainder. Quite laborious.

From now on there is a faster way! In the overview screen of the contracts, a button has been added to the screen with the name “amortize”.

With two clicks you can now quickly discard the remainder on a contract

Outlook add-in for Qbil Trade

Outlook add-in for Qbil Trade

When you receive documents from customers or suppliers by email, you may want to store them together with the relevant contracts or orders. With the help of the new Qbil Trade Outlook add-in, documents can be saved directly from Outlook to Qbil Trade.

  • With the add-in you can easily select the documents and save them directly in Outlook in Qbil Trade
  • The Qbil-Trade add-in makes smart suggestions where the new file should be saved.
  • The add-in has been developed to save documents with an ongoing contract or order. But it is of course also possible to store documents with a relation account.

Are you interested in our add-in? Please feel free to contact us by phone at +31 (0)318 50 20 26 or email at We are happy to tell you more about this feature. 

SIMAC, new Qbil Partner

SIMAC, new Qbil Partner

Simac Document Solutions is our new partner for scanning and recognizing incoming invoices. And the partnership between Qbil and Simac has been confirmed: the solution is currently implemented at the first joint customer Nutland.

Qbil and Simac about the benefits of this partnership

Mark Ellis (Financial ERP Consultant Qbil Software):

“Thanks to the partnership with Simac, we can now offer our customers a solution for scanning & recognizing incoming invoices that is seamlessly linked to our Qbil-Trade® ERP system. An investment that earns itself back quickly: in addition to saving time, there is also less risk of making mistakes, the loss of invoices and real-time insight into the status of your invoices. Either more overview and control. “

Dico Harteman (Sales Manager Simac):

“This invoice processing solution offers Qbil’s customers the opportunity to use a cloud solution that automatically recognizes at least 80% for paper, PDF or XML invoices. This usually results in a time saving of at least 40-70%. “

New colleagues

Since early June, Marcel van Meenen has been working for us in the position of Customer Support Engineer. Initially, Marcel focussed on getting to know our software and various tools. But from now he is fully involved in the team of Chris and Tajamul.

After a half year internship at Qbil, we didn’t want to lose him. HBO software engineering student, Stijn Leskens, started the last year of his study in September, but has also been working at Qbil for one day a week since then.

Since September, Zaid Saddiki, MBO application development, is doing an internship at Qbil. Zaid will stay until February 2019.

GDPR – General Data Protection Regulation

GDPR – General Data Protection Regulation

The General Data Protection Regulation (GDPR) will apply as of 25 May 2018. This means that from that date onwards, the same privacy legislation applies throughout the European Union (EU). This law replaces current local law regarding Personal Data Protection and imposes stricter requirements on the way in which personal data are processed.

GDPR in short

Companies should have a legal basis for processing personal data. As a company you cannot just save data or use it in the way you wish for. In addition, personal data may not be kept longer than necessary for the purpose of the processing. GDPR therefore brings new obligations for companies., such as:

Most companies will have to modify their privacy statement. The privacy statement should at least includes the following:

  • Company details, contact information
  • Data Protection Officer of your company
  • Personal data your company processes
  • Whether you process special and / or sensitive personal data
  • For what purpose and on what basis you process personal data
  • How long personal data is stored
  • Sharing personal data with third parties
  • Cookies, or similar techniques, that you use
  • To view, modify or delete data
  • How personal data is protected

In order to store personal data, you need permission from the person in question. And you have to record this permission! And note: this applies to both digital and offline communication. Customers are an exception. For example when you send a digital newsletter to your customers, you do not need explicit permission from your customers. However, you are obliged to ensure that customers can easily unsubscribe from your newsletter.

Persons whose data you process have the right of access, modify and delete their personal data.

Next to that you are obliged to conclude a data processing agreement with all companies that process personal data for you You as a customer of Qbil must also conclude a data processing agreement with Qbil. After all, personal data is processed in our software Qbil-Trade®. We come back to this later in this newsletter.

In the event of a data breach, the Dutch Data Protection Authority needs to be notified immediately.

Do you fully comply with the GDPR?

Do you still not fully comply with the AVG? Or do you not know exactly what you still have to do?
This site tells you step by step what you still need to do to comply with the AVG law:


And on this site you can easily generate a privacy statement:



What about Qbil Software & GDPR?

What have we done so far?

  • We have extended and modified our privacy statement. You can find these on our website and in the news overview of Qbil-Trade®.
  • We have drawn up a data leaks protocol. This protocol is part of the data processing agreement that we will send you this week.
  • We have a register for documenting any personal data leaks.
  • We have concluded a data processing agreement with all our suppliers that process personal data for us. For example with Google Analytics, MailChimp, hosting companies but also with our accounting software supplier and the company that processes our payroll administration.
  • We have compiled a record of processing activities

Data Processing Agreement (DPA)? What is that?

Our Qbil-Trade® software processes personal data for contracts, deliveries and invoicing etc. We are therefore a processor of personal data that you are responsible for. We are obliged to conclude a data processing agreement with you that specifies how we handle personal data. The agreement offers guarantees that the protection of the rights of persons is guaranteed.

The main contact persons known to us will receive the data processing agreement this week from Hikmet Once through e-mail.

Questions about GDPR?

Do you have any questions? You can contact Martine van den Berg by phone on Tuesday, Wednesday and Thursday at +31 (0) 318 50 20 26.