Our ERP Commodity Trade Software

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Very efficient FLOW in software

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Faster process of mutations, fewer errors

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Clear, real-time business information

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Traceability of all raw materials

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Respond faster to market movements

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Cost saving: Qbil-Trade® pays for itself

ERP Software for trading, production and logistics of commodities, ingredients and additives

‘Our trading position must always be completely clear’

Recognizable? For a healthy growth of your company it is important that your ERP software connects well with your business processes. And we believe that our Qbil-Trade trading software fits perfectly with companies that trade in food & agri raw materials and ingredients.

Our trading software offers a wide range of functions and possibilities that are required for your trade in commodities, raw materials or ingredients. Below we list the most important functionalities of our software.

Functies »

Basis of our Software

Includes:

CRM features
Contracts and agreements management.
Order management.
Track –and tracing / traceability of the flow of goods.
Product management.
Planning and Logistics.
Management reports.
Sales invoicing and purchasing processing (purchase to pay).
E-mailing (XML) invoices, contracts, transport orders and much more.
Transport assignments/orders.

Inventory management. Both silo and batches of stock are supported.
Logistical document layout.
Link external documents to contracts, calls, invoices and relations.
Position List, Position Overview, Trading Position.
Output in multiple languages.
Foreign Currencies.
General functions such as workflow notifications, 2FA login, authorizations and much more.

This list is not all-inclusive.

Optional Modules:

You’ll have the option to add modules to the basic version of the trading software. Like the currency hedging module is a great choice if you trade a lot in foreign currencies, and the broker module is a must if you occasionally (or often) use an intermediary.

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Qbil iReport App

Qbil iReports Apple App is free to download from the App Store. This means that the user always has real-time stock levels, position lists, contract information and contact details at hand.

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Mixing / Production

Mixing/Production of batches. Traceability remains intact and mixing can take place endlessly.

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Scan & Recognize Purchase invoices

Scan and recognize solution to automatically read purchase invoices, link them to expected purchase invoices in Qbil-Trade, and forward them to the accounting department.

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Currency Hedging

Currency hedging is possible in different ways within Qbil-Trade. The desired configuration is set in consultation.

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Real-time Credit & Position limit control

Real-time credit limit control and advice where the user is warned or blocked if a customer has exceeded their limit. Is only possible with Exact software as an accounting package. Payment data is imported from Exact into Qbil-Trade.

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More Modules

More modules are available. Click here for the full overview »

ALL MODULES

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Brokers / Commisionaires

Commissionaire / Brokers / Agents commission handling from contract to purchase invoice.

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Dry Matter Processing

Dry matter and fat content processing on contracts, orders ‘on call’ and invoices. Contracts are concluded on the basis of a specific dry matter or fat content and the final measured values are used in the settlement.

ALL FEATURES

Overview of the most important functions in our trading software Qbil-Trade (this list is not all-inclusive):

TRADE

POSITION MANAGEMENT
CONTRACT MANAGEMENT (PURCHASE, SALE)
QUOTATIONS*
PRE-CALCULATIONS*
ORDER MANAGEMENT
DIRECT ORDERS*
ORDER PLANNING OVERVIEW

PERMISSIONS CONTRACTS (4-eyes principle)
COMMISSIONAIRES, AGENTS or BROKER MANAGEMENT*
DRY MATTER PROCESSING*
CURRENCY HEDGING*
CONTRACT HEDGING*
IPHONE & IPAD APP
MARKETPLACE FOR DAIRY INGREDIENTS

LOGISTICS, PRODUCTION & BACK OFFICE

LOGISTIC PLANNING
EXTENDED LOGISTIC PLANNING*
LOGISTIC DOCUMENTS
DRY MATTER PROCESSING
INVENTORY MANAGEMENT
OWN WAREHOUSE / OWN FACTORY*
PRODUCTION & MIXING*

FACTORY LOGIN* - for production employees who only need access to the module “Own warehouse / Own Factory”.
MASS BALANCE - for Bio fuels*
WEIGH BRIDGE LINK*
EXPORT TOOLS & MANAGEMENT
SILO STOCK
PRODUCT MANAGEMENT
LOGISTIC REPORTS

FINANCE

INTRASTAT*
ACCOUNTING INTERFACE*
DEB / CRED EXPORT
CREDIT & POSITION LIMITS*
CURRENCY HEDGING*
PURCHASE AND SALES INVOICING
XML INVOING (according to the UBL 2.1 )
PROFORMA INVOICING

PROFORMA INVOICES* - create and send proforma invoices from a contract. These pro-forma invoices are not sent to the accounting department. Pro-forma invoices that must be sent to the accounting department are standard included in Qbil-Trade.
MISCELLANEOUS INVOICES* - create and send other non-trade related sales invoices.
AMORTIZE RESIDUAL QUANTITIES OF CONTRACT
SCAN & RECOGNIZING FOR PROCESSING PURCHASE INVOICES*
PERMISSIONS – assigning invoices (four- eyes principle)
FINANCE REPORTS

GENERAL

CRM FEATURES & MANAGE RELATIONS
VAT NUMBER VALIDATION (in root data)
QUALITY ASSURANCE (managing and monitoring certifications)
FREE FORM DOCUMENTS* - create and send free-form documents. A table can also be pasted and sent from MS-Excel into these documents.
MANAGEMENT REPORTS
IPHONE & IPAD APP
COMPLAINTS REGISTRATION
TIME ZONES – if you work in a different time zone as the rest of your colleagues

*) at extra cost

MULTIPLE OPERATING COMPANIES*
ADJUSTING FIELD NAMES
KNOWLEDGE BASE - manuals, frequently asked questions and tip & tricks for using Qbil-Trade
NOTIFICATIONS & APPROVALS
MANAGEMENT, AUTHORIZATION LEVELS & USER RIGHTS
PERMISSIONS CONTRACTS / ASSIGNING INVOICES (4-EYES PRINCIPLE)
2FA (TWO FACTOR AUTHENTICATION)
DOCUMENT DESIGNER - design the layout (template) of your own documents

Qbil-Trade® is:

Developed Inhouse by ourselves
Modular construction
Online
Qbil Trade® is multi lingual
All foreign currency available
You do not buy Qbil-Trade, but you rent it. Never need a new version!
We keep our software up to date: maintenance, further development, expansion
Qbil-Trade® can be integrated into a larger environment and interface with other software

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